How to Save Time in the Workplace with Automatic Transcription
Taking accurate notes during important meetings, interviews, and conferences can be tricky. On one hand, you’re trying to stay present, respond appropriately and ask thoughtful questions. On the other hand, you’re also taking notes so the conversations can be recalled later for office briefs, blogs posts, legal documents and more.
Wouldn’t it be much easier to be able to participate during interviews and meetings without worrying about taking notes? Yes, it definitely would. And an easy solution for keeping a record of meeting and interview notes is recording the audio and having it transcribed. We actually offer a free app that does both of those things:
Automatic transcription takes the words spoken during a meeting and turns it into a clean, digitized document that’s much more legible and accurate than hasty scribbles on a notepad. Not convinced it’s worth the extra cost? Here’s how transcripts can help you to gather ideas and important information and how to use it effectively.
Automatically Transcribe Conference Sessions
Conferences are a fantastic place to soak in knowledge about your industry, new and upcoming tech, and information on improving business standards. When your company invests in sending you to a conference, you want to get everything you can out of the presentations and panels to reference when you get back. You’ll also want to be able to share your learnings with other members of your team.
While you can’t write down everything you learn, you can record it using your phone. When you get back to the hotel room or the office you can upload the recording for automatic transcription and transform the recordings into blog posts, newsletters, briefs and more for your teammates.
Since clear audio equals accurate transcripts, here are some tips for getting clear audio recordings during conferences:
First, locate the voice recorder on your phone and add the icon to the main screen so you can access the app easily. Second, sit as close to the front as you can, or sit near a sound speaker to get the clearest recording. Also, keep the microphone away from your body so it doesn’t pick up your breathing, the sound of rustling clothing or fidgeting.
Automatically Transcribe Interviews
When it comes to interviewing new staff, keeping a record of what is said can be very helpful to refer to later. Not only can it be referenced when you are torn between two applicants, but it may also provide you legal security.
When recording interviews so that they can be turned into text, there are some good practices to follow:
Always inform the applicant that you are going to record them before you hit the record button. Many states have laws about recording people without their knowledge.
Whenever you’re going start recording always say, “This is [your name] and I am talking to [the interviewee’s name]. Do I have permission to record this interview?” Be sure to record agreement.
Place the recording device between you and the interviewee on the desk or table so that it can pick up both voices clearly.
Try to avoid touching the device, rustling papers near it or tapping the table to get the best sound recording.
Automatically Transcribe Meetings
Like with interviews, keeping copious notes during a meeting can be incredibly tedious and distract you from engaging fully. Rather than furiously writing, use recordings that can later be transcribed to create clear, actionable notes that don’t miss a single talking point or rebuttal. Plus, if there is every any questionable outcomes, the notes can very helpful for settling disputes.
To make the best recordings during a meeting, be sure to announce at the beginning that it is being recorded. Not only does this make people aware that they are being recorded, but it will also help to keep attendees more mindful of what they say, which is a win-win when time is of the essence.
Now that you have some ideas on how to use automatic transcription to benefit your business, you’ll need a good service to transcribe your recordings from voice to text. We’ve got you covered. Learn more about our automated transcription services here.