Transcription Services In Rochester, NY
Rochester has always punched above its weight. A mid-sized city with a world-class medical system, a photonics industry that powers technology from the James Webb Space Telescope to laser surgery, and two major research universities that, between them, generate nearly a billion dollars in annual research activity.
When that kind of work gets recorded, it needs to be transcribed correctly.
Rev offers fast, accurate transcription, captioning, and subtitling services for a wide range of Rochester professionals. Learn more about our services below.
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Rochester Speech-To-Text Offerings
Human + AI Transcription Services
Monroe County's largest industries are healthcare and social assistance, industries that generate a lot of audio that needs to be documented accurately. Rev is built to handle that volume.
Choose between our AI and human transcription offerings. AI transcription delivers results in minutes at 96%+ accuracy. It's the right call for internal meetings, research interviews, recorded training sessions, and anything where speed matters most.
Human transcription brings in a professional to transcribe your files, pushing accuracy to 99%+. That's what legal teams, clinicians, and researchers reach for when the transcript needs to hold up under scrutiny.
Human + AI Captions
Video content without captions doesn't work. It gets muted in meetings, fails ADA compliance reviews, and leaves out anyone who needs captions to follow along.
Rev's AI captions come back in minutes. Human-reviewed captions meet the accuracy standard for broadcast, legal proceedings, and ADA compliance. Both options work with any video format — lectures, training recordings, research presentations, earnings calls, and more.
For Rochester organizations producing public-facing video, federal ADA requirements apply. Basically, if it's going to an audience, it needs captions. Rev makes that fast and straightforward.
Global Subtitles
Rochester's research community draws talent and partners from around the world. The University of Rochester and RIT both have significant international student and faculty populations, highlighting the vast need for global subtitles in the area.
Rev supports translated subtitles in 17 languages, allowing everyone from legal teams working with non-English-speaking clients and medical centers serving diverse patient populations to use Rev to reach a wider audience without starting from scratch.
How Rochester Uses Rev
Legal Transcription + Evidence Analysis
Attorneys use Rev for depositions, client interviews, recorded hearings, and witness statements. Transcripts come back timestamped, speaker-attributed, and fully searchable, making it easy to find the part of a recording that matters. For cases where accuracy is non-negotiable, Rev's human review option hits 99%+.
Security is built into the platform: Rev is SOC 2 Type II certified and HIPAA-compliant, and never uses uploaded audio to train third-party AI models. For teams thinking about broader risk mitigation in legal workflows, these certifications are non-negotiable.
Medical Transcription
Clinicians and researchers use Rev to transcribe patient consultations, clinical trial recordings, case conferences, and research interviews, with high medical terminology accuracy rates. Rev is HIPAA-compliant, signs BAAs, and never shares your audio outside the platform.
Learn more about recording and transcribing doctor visits with Rev if that's relevant to your workflow.
Business Transcription
Business teams across those industries use Rev to transcribe board meetings, investor presentations, strategy sessions, and sales calls. Transcripts are searchable, easy to share, and exportable — so nothing important gets lost when the meeting ends.
Rev is SOC 2 Type II certified with end-to-end encryption and role-based access controls, which matters when you're working with proprietary research or sensitive business information.
Education + Research Transcription
Researchers and academics alike use Rev to transcribe interviews, focus groups, fieldwork, lectures, and presentations. Every transcript is searchable and exportable, which cuts down on the manual work of qualitative analysis. Rev's security certifications also provide IRB-reviewed projects with a clear answer when auditors ask about data-handling protocols.
For research teams looking to move quickly, urgent transcription services from Rev make it possible to get a human-verified transcript back fast — without tracking down a local vendor.
Rochester Laws You Should Know
One-Party Consent (N.Y. Penal Law § 250.05)
New York only requires one person in the conversation to consent to recording, and that person can be you. However, if anyone on the call is in a two-party consent state like California, Massachusetts, or Florida, their law may apply.
Heads Up on Pending Legislation
Two 2025 New York Senate bills (S5077 and S5070) would move New York toward all-party consent requirements. As of early 2026, both remain in committee.
ADA & NYC Human Rights Law
Federal ADA requirements apply to any organization producing public-facing video. New York's Human Rights Law reinforces those requirements. Rev's human caption option meets ADA accuracy standards.
HIPAA
Any transcription of patient audio falls under HIPAA, regardless of organization size or location. Your transcription vendor needs to be HIPAA-compliant and sign a BAA (Rev’s unlimited plan does both).
Court Transcript Standard
New York state courts and the Western District of New York federal court have specific accuracy and formatting requirements for transcripts submitted in proceedings. For litigation-grade work, pair Rev's AI with human review to meet those standards.
Hear From Real Rev Customers
“I appreciate how easy it is to break down videos, the helpful summaries provided, and the speed at which videos are processed.”
“I”m a criminal defense attorney. Going through evidence is a big part of my job. When the DA provides me with Body Worn Camera footage from the police I can upload that into Rev and get a transcript in minutes. I can then have a conversation with Rev about the transcript. It has cut down on my processing time immensely. I can that time elsewhere, whether it be for other work projects or personal things.”
“Rev has substantially reduced my time in evaluating cases and preparing for trial. Being able to have time stamped videos in minutes that are accurate and not have to spend 3 hours doing it myself is a game changer. Also, the Insights are extremely helpful to summarize the case evidence for the client and just copy and paste to them. Every attorney NEEDS this!!!
“Ease of use, new Beta "Rev Insights" amazing I spent a whole day at a Government forum on Water Regulation Failures Impacting River Systems, the insight Rev provided was exemplary. Customer support in the early learning curve was out of this World with around the World call centres, from here in Australia, I was lucky enough to get an amazing man from South Africa and the follow up email, was my Bible till I learnt the ropes”
“Rev is user friendly and generates accurate information. The transcription is quick and easy and allows for unlimited transcriptions.”
“I work as a paralegal and the Rev AI transcription feature has been SUCH a huge time saver. The transcripts make it easy for me to run keyword searches to find the documents I should focus on without billing for useless hours. I have recommended Rev to several colleagues and will absolutely continue to use it in the future. I've also had the opportunity to provide input to the Rev team who seem genuinely invested in creating and maintaining helpful products.”
Ease of use, and the alternative summaries I can have it run from my transcript. It helps me recall the conversation, the action that I need to take or directives I need to give to others, it can provide me with key points I need to use on direct examination of witnesses and cross examination of witnesses. it also allows me to get assistants up to speed on something I've covered with a client.
“I have to watch hours of police body cam for my job. The transcription software can help to drastically reduce the amount of time sifting for the "needle in the haystack."
“Rev gives accurate transcriptions in a very quick amount of time. We use it almost daily at our firm.”
“REV is incredibly easy to use and offers excellent customer service. The platform is user-friendly, and any time I’ve needed help, their team has been responsive and supportive. Highly recommend!”
“Rev removes a solid 50 hours of work for us here at our Forensic Psychology Office. We utilize it for our dictations and for sending off to our typist. We typically dictate reports and then our typist would attempt to write it out, but with Rev the work load is reduced significantly. It has helped tremendously with various lawyers, courts, and judges who request immediate reports and now we are able to confidently provide these reports in a much more efficacious and timely manner”
“It is easy to log into the website and navigation is a breeze. Upload of documents is easy and the processing for a transcript is flawless and fast.”
Rochester-Grade Accuracy, Without The Runaround
Rochester's researchers, clinicians, lawyers, and business teams work at a serious level. Your transcription should too.
Whether you need transcription services in Rochester, NY, for a single deposition or a recurring research workflow, Rev delivers. Join over one million users who trust us to get it right.