How to Create Subtitles for a Video

RevBlogResourcesOther ResourcesHow-to GuidesHow to Create Subtitles for a Video

Subtitles and captions are an essential part of today’s video landscape. Video captions improve the accessibility of your video for disabled viewers. But they also make it easy to follow the spoken word in your video if the viewer has the sound off. A study by Verizon Media found that:

  • Around 69% of US consumers watch with the sound off in public.
  • One-quarter of your viewership watches with the sound off when at home.
  • Four out of five viewers are more likely to watch to the end of your video if English subtitles are available.

Video captions and subtitles are often referred to interchangeably. But there is a difference. Captions are a same-language text of what’s being said on screen. These may be known as English Subtitles if the original speech is in English. Meanwhile, subtitles are foreign language translations of what’s said on screen.

Rev can create both captions and foreign subtitles for your video.

Some platforms (such as YouTube) use speech recognition to create auto-generated captions. Unfortunately, your YouTube video’s automatic subtitles are likely to feature lots of mistakes. Rev’s team of human subtitle makers guarantee a minimum of 99% accuracy when producing captions for your video.

A Guide to Adding English Subtitles to Your Video

Here’s a cheap, fast, accurate way to add English subtitles (closed captions) to your video in four steps.

1. Start a New Order

Navigate to and click the big red GET STARTED button. (Head to if it’s translated subtitles you need – the process is very similar).

Captions Made Simple

2. Add Your Video

Next, Rev needs your video to work with. Depending on where your file is, choose one of the following:

  • UPLOAD FILES to browse for the video file on your computer. Or, you can drag and drop from your desktop to the UPLOAD FILES box between the dotted lines to upload your video.
  • PASTE A URL if your video is already online. Copy and paste one or more URLs into the pop-up box. (Please note, this method won’t work if your video is password-protected).
  • Pull videos directly from your account. If your videos are already uploaded to YouTube or Vimeo, you can connect your Rev account to connect your video directly.
Order Captions

3. Choose Extras

At this stage, you will see your initial quote and estimated delivery time. You can add or remove videos from your order here, too.

If you need your subtitles urgently, choose Rush My Order to get to the top of our list and speed up delivery by up to 500%. This costs an extra dollar per screen minute.

If you chose to order captions but decide you also need foreign language subtitles, you can begin that process on this page.

Order Captions Checkout

You will also spot a drop-down menu with the option to change the format of your separate subtitle file. The menu defaults to SubRip (.srt), which is one of the most widely accepted formats. You can upload an srt (or other, such as .vtt) subtitle file along with your video to platforms including YouTube, Vimeo, and Facebook. This gives your viewers the option to switch captions on or off when they watch your video.

Don’t worry if you’re not sure which file format you need. You can change your choice or convert your subtitle file later.

If you want to add your edited subtitle file directly to your video file so that recipients can choose them in their own media player, you will need to encode it. Encoding isn’t as complicated as it sounds and doesn’t involve any coding knowledge! There is a free tool called Handbrake that can do the job for you. Rev has created a simple guide to encoding your caption file into a video file right here.

4. Hit the Checkout

Hit the big red CHECKOUT button at the bottom or right-hand side of the screen, complete your details (or sign in) and payment, and you’re ready to go. Rev will email you with your finished file. This usually takes fewer than 24 hours for a 30-minute video, often much less. You will also have the option to edit your file in Rev’s online editor at no extra charge.

How to Create Burned-In (Permanent Hardcoded) Subtitles

Prefer your captions to be permanently visible (hardcoded) on your video file? Use Rev’s Burned-in Captions option. Just tick the Burned-in Captions box during step 3 on the Order Captions page.

This option is useful if the end platform doesn’t allow separate timed subtitles files (such as an srt file). You will receive a video with burned-in subtitles and a separate captions file in a format of your choice.

An Easy Way to Create Subtitles

Rev’s captioning service takes the effort and expense out of making your videos more accessible. Whether you’re a video editor, content producer, or tasked with collecting the deliverables for a new project, Rev’s subtitle tool will take the worry of captioning off your mind.